Hotel Photography Shot List And Run Sheet – Working With A Professional

​What is one way to tell if you are working with a quality hotel photographer?  If you are looking for a hotel photographer in Thailand, Cambodia, Bali or throughout Southeast Asia then you need to make sure oyur hotel photographer provides you with a hotel photography run sheet and photography shot list.

What Is A Hotel Photoshoot Call Sheet

A photography call sheet documents the details and order of your hotel photoshoot. It is vital to the planning and smooth running of any hotel and resorts photography shoot.

A professional hospitality photographer will work with you to create the best photography shot list and schedule. They will give their recommendations on the best shot sequence and time estimates. Each shot can take up to 1 hour and they will be able to advise on each location.

A well-prepared hotel photography run sheet will give everyone involved a clear understanding of what image will take place and when. It will keep everyone on track to complete all the images that are planned for the day

What To Include In A Hotel Photography Shot List And Run Sheet

Contact Details

Include the names and phone numbers of everyone involved in the shoot. The details of the hotel or resort manager, photographer, assistants and stylists should all be included.

Start Time

The agreed upon start time should be included. The schedule should allow delays so schedule everyone to arrive 30 minutes before shooting is to begin.


Schedule breaks throughout the day. This will give the photographer time to charge batteries, plan for the next location and download and backup images.

Photography Shot List

​A detailed photography shot list should include details of each location including room number, directions and a list of props needed. If any staff are required for the photos then their names should be listed here. You should plan for 30 minutes to 1 hour for each hotel shot which will allow time for staging and moving between locations.

hotel photography run sheet templation siem reap

​Pool Suite at Templation, Siem Reap, Cambodia

Ways To Ensure Your Hotel Photo Shoot Runs Smoothly


When you are planning the order of locations schedule them sequentially as this will allow the photographer and crew to move about quickly.

The Guests Come First

Keep in mind guest traffic during the shoot as you want to cause the minimum amount of inconvenience for your guests. Avoid shooting the lobby/reception at busy check-in/check-out times. Some locations may need to be closed for shooting so advise your guests well in advance.


Make sure all props listed on the run sheet are for the shoot.


​It is a good idea to have one or two housekeeping staff on hand to go over any items that may have been missed in the preparation of the hotel shoot.


​If you are using a hotel photographer in Bali, Cambodia or anywhere else in the Asian market then think about using a hotel photography shot list. It should include full details on the shoot, scheduled breaks, and a complete list of the required photographs and how the shoot will be managed around the guests and housekeeping.​

Refreshed our OTA profiles

You did a great job regarding PODs, sunrise lights were amazing. These images have refreshed our OTAs profiles. We appreciate your effort and time.

I strongly recommend Bruce for architectural and product shots

Bruce has an eye for detail, a feel for lighting, a flair for perspectives! An honest and friendly character without attitude who brings pictures to life!
I strongly recommend Bruce for architectural and product shots.

Professional results, production and timeline.

In terms of result delivery in making the photographs, include the production and timeline, Bruce is a very professional photographer.

Extremely Professional and Talented

Bruce is an extremely professional and talented photographer. Throughout the process of photographing a rooftop bar he was extremely patient and a calm communicator going beyond the scope to photograph other hotel elements during the shoot. The post production process was fast and efficient and were extremely happy with the end result.

Best photographer in the country for commercial photo shooting

Bruce made some photographs of several of the properties I was working for at MAADS, and he did such a great job that we called him back to ask him to work for us! From the time I spent in Cambodia I would definitely recommend him as the best photographer in the country for commercial photo shooting (architecture outdoor/indoor). Amazing lighting, brightness, contrast... nothing to change, everything is ready to use and to impress 😉

Timely in both communications as well as processing

I am happy to pass on that recommendation to anyone seeking a talented, professional, and creative photographer in the Kingdom. After struggling to capture our brand-new boutique hotel (Monsoon Bassac Hotel, Phnom Penh) myself, I contacted Bruce via his website. From start to finish, he was an absolute professional- timely in both communications as well as processing, patient with our numerous requests, and able to capture our hotel's difficult angles and lighting in a way that kept things realistic but also showcased their beauty. His photographs are a true representation of what guests will find in our hotel, and we proudly use his photographs on all of our media.
Bruce is able to walk into a room and immediately see potential. He is flexible, and takes your ideas and brand identity into account when creating his images. I could not be prouder to have his photos representing our brand, and I wholeheartedly recommend his services.

The quality of the images is great

I am really happy with you and your work. The quality of the images is great.

Best Pictures

Bruce did the best pictures we managed to get for our properties!

Professional and skillful

‘Professional and skillful’ is the phrase that comes to mind when I think about Bruce. I hired Bruce as a freelance photographer late last year after coming highly recommended and viewing his online portfolio. During this time he updated our photo library with some amazing photos. Above all, I was impressed with Bruce’s ability to capture the best of our locations under different lighting conditions and the attention to detail he has put into the process. And, of course, his easygoing nature and flexibility made the cooperation more fruitful and productive. For any hotel or property that requires high-quality photos, Bruce would be the one I would highly recommend.

Lubov Chinaru GRO | Independence Hotel by DARA
Noel Omar Furrer General Manager | Sun & Moon Urban Hotel
Nickie Samrith Marketing Manager | Sokha Hotels and Resorts
Camilla Coburn Davis PR Manager | Minor Hotels
Alicia Guthert Communications Manager | MAADS
Genevieve Cook General Manager | Monsoon Bassac Hotel
Sokleng You Assistant Director of Sales | Dara Hotels
Alexis de Suremain Founder | MAADS
Kosal Sou General Manager | Green Palace Hotel

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And if you have any feedback or questions, please leave a comment below!

About The Author

Bruce is an experienced luxury boutique hotel photographer based in Phnom Penh, Cambodia. He specializes in brand imagery for hotels and resorts. Working with high-end hotels and resorts in Cambodia, Vietnam, Laos, Thailand, China, Myanmar, Bali, Singapore and Maldives

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